Party & Charter Bus Prices: How to Calculate Your Flagstaff Bus Rental Costs

The cost of renting a party bus or charter bus in Flagstaff, Arizona depends on various factors tailored to your specific needs. Elements like the duration of your trip, the number of passengers, desired amenities, and time of year influence the final quote. To ensure an accurate estimate that accounts for your group’s unique requirements, it’s best to get an instant quote either online or by calling our 24/7 booking line. Our easy-to-use tools allow you to compare real-time prices and availability from top-rated companies serving the Flagstaff area, ensuring you get the best value for your transportation needs. Call 928-707-8906 now to receive your personalized quote!

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Here are some estimated price ranges to get you started planning your budget:

Hourly Rates
Vehicles	Hourly Minium Prices
Limousines
6 Passenger Limousine	$ 155-265 per hour
8 Passenger Limousine	$ 155-265 per hour
10 Passenger Limousine	$ 155-265 per hour
14 Passenger Limousine	$ 155-285 per hour
16 Passenger Limousine	$ 155-335 per hour
18 Passenger Limousine	$ 155-335 per hour
20 Passenger Limousine	$ 200-335 per hour
Coach Buses
18 Passenger Mini Bus	$155-300 per hour
20 Passenger Minibus	$155-300 per hour
25 Passenger Mini Bus	$155-320 per hour
50 Passenger Coach Bus	$195-400 per hour
56 Passenger Charter Bus	$195-400 per hour
School Bus Rental	$185-350 per hour
Party Limo Buses
14 Passenger Sprinter Party Bus	$185-355 per hour
15 Passenger Party Bus	$185-355 per hour
20 Passenger Party Bus	$235-355 per hour
30 Passenger Party Bus	$295-400 per hour
35 Passenger Party Bus	$295-400 per hour
40 Passenger Party Bus	$295-440 per hour
50 Passenger Party Bus	$300-500 per hour

The pricing listed above are just estimated rates and can vary significantly based due to COVID, inflation, and availability. To get more accurate pricing based on your trip, please give us a call and we’ll get you a quote right over the phone.

Calculating Your Bus Rental Price

Determining charter bus and party bus rental prices in Flagstaff, Arizona depends on various factors. We will break down each factor that influences the cost of renting a bus for your trip. The pricing can vary based on the specific details of your travel plans, but understanding these key elements will help you better estimate the potential expenses involved.

The Distance and Time Traveled on your Trip

When calculating your bus rental cost, the distance and duration of your trip are major factors. For local trips around Flagstaff, buses are typically rented by the hour with a minimum rental period. This is perfect for visiting attractions like Lowell Observatory, Walnut Canyon National Monument, or a night out in historic downtown. Longer day trips to the Grand Canyon, Sedona, or other Arizona destinations are also billed hourly. Multi-day journeys covering hundreds of miles, like transporting a sports team for an away game, are charged by the day or per mile. No matter your itinerary, our reservation specialists will provide an accurate quote based on your trip’s specifics.

When You Take Your Trip

The time of year you plan your trip plays a huge role in the cost of your charter bus rental. Demand skyrockets during peak travel seasons like spring and early summer, with rates spiking in April, May, and June due to proms, graduations, weddings, and the start of summer vacations. In Flagstaff, rates may rise even higher during major local events like the Overland Expo West in late May, Flagstaff Blues & Brews Festival in early June, or when Northern Arizona University has graduation ceremonies in May. Similarly, rates tend to be higher on weekends when the NAU Lumberjacks have home football or basketball games. Prices are usually lower during the winter months of December through February when fewer groups are traveling. Booking well in advance can help you lock in better rates before demand peaks.

Beginning and Final Destinations

Your starting city and drop-off location play a significant role in determining the cost of your charter bus rental. Bus availability varies based on location, with major metropolitan areas generally having a larger supply. For instance, Phoenix, Tucson, Mesa, Chandler, and Glendale have the highest concentration of buses in Arizona. However, if your trip originates from or concludes in a smaller city or suburb with limited bus companies, prices may be higher due to lower supply. Additionally, the distance your bus must travel without passengers, known as “deadhead,” contributes to the overall cost. For example, if you’re traveling from Flagstaff to the Grand Canyon (227 miles), the deadhead mileage will be factored into your quote. With buses stationed in every Arizona city, we can provide reliable transportation no matter where your journey begins or ends.

The Size of Your Group

The type of bus you select is a major factor in your overall rental cost. Party buses accommodate 10-40 passengers and come equipped with amenities like fiber-optic lighting and premium sound systems, making them ideal for celebrations but pricier than standard buses. Minibuses seat up to 35 passengers and cost $100-200 less than full-sized buses due to their smaller size and fewer amenities. Entertainer buses, used by bands and celebrities, have luxury features like lounges, kitchens, and bunk beds for 8-12 passengers, resulting in higher rates. Standard motorcoaches and charter buses can transport 56+ passengers and provide amenities like WiFi, televisions, and restrooms at mid-range prices. For an exact quote based on your group size and needs, contact us today!

Tips for Keeping Costs Down

To keep charter bus rental costs down in Flagstaff, Arizona, avoid booking during major events like the Flagstaff Blues and Brews Festival in June or the Flagstaff Festival of Science in September when demand is high. Consider routes that bypass toll roads like I-17 to avoid additional fees. Stadium parking at venues like Lumberjack Stadium can also incur extra costs, so inquire about parking permits in advance. Book your trip well in advance, ideally 3-6 months out, to secure the best rates during Flagstaff’s off-peak seasons!

Book Your Bus Today

At Party Bus Flagstaff, we make it easy to get an instant online quote for your bus rental—simply call 928-707-8906 or use our online quote tool! Our user-friendly website provides all the details you need to select your ideal vehicle, whether it’s a compact minibus or a spacious full-sized charter bus. With just a few clicks, you can view pricing options, check availability for your desired dates, and receive an accurate quote tailored to your specific trip requirements. No more waiting on hold or playing phone tag—get your quote instantly online and book your bus with ease!

Sample Trip Quotes

To give you a ballpark idea, here are some sample quotes for requests we’ve gotten from our customers:

Example #1:

A middle school in Flagstaff, Arizona requested a charter bus rental for an upcoming field trip to the Grand Canyon National Park. The trip would take students approximately 90 minutes each way, with the bus remaining on-site during the visit. To accommodate the 65 students and 8 chaperones, the school booked a full-size charter bus with a capacity of 56 passengers. The rental cost $950 for the day, plus a 20%team’s gratuity and $75 for the team’s hotel room. Parking fees at the Grand Canyon were included in the quote. With the total cost split among all attendees, each student only paid around $16 for convenient transportation!

Example #2:

A large corporation in Flagstaff, Arizona needed transportation for their annual team-building retreat. They requested a charter bus rental to shuttle employees from the Phoenix airport to their resort accommodations in Sedona. The group planned several outdoor excursions like hiking and rafting, so they needed a bus with ample storage space for their gear. With 45 employees attending the multi-day event, the company reserved a full-size charter bus with 56 seats. Their quote included a daily rental rate of $1,100 for the bus, plus the team’s hotel accommodations and gratuity. To reduce costs, the company booked their bus six months in advance during the winter off-season.

Example #3:

A high school basketball team from Flagstaff, Arizona needed transportation for their regional tournament in Phoenix. With 15 players, 3 coaches, and lots of equipment to bring along, they requested a 56-passenger charter bus rental. The 250-mile round trip journey would take approximately 5 hours each way. Since the team needed the bus for 3 days, they were quoted $2,400 for the multi-day rental. This covered the team’s wages, fuel, and standard amenities like air conditioning and storage space for their gear. The price didn’t include the team’s hotel stay, which the team had to book and pay for separately. They also needed to budget for parking fees at the tournament venue and tip their professional team 15-20% of the total cost.

Example #4:

A group of 15 teachers from a local high school in Flagstaff, Arizona planned a day trip to the Grand Canyon for an educational field study. They requested a charter bus rental to transport them to and from the national park, located about 80 miles from their school. With the long travel distance, the bus company charged a daily rate of $1,200 for the full-sized bus rental. The teachers also needed to pay for the team’s hotel room, as the trip would require over 10 hours of driving time. After factoring in a $100 hotel cost and a suggested 15% team gratuity, the total charter bus rental price for this day trip came to $1,590.

Example #5:

A bride in Flagstaff, Arizona called to book transportation for her upcoming wedding. She needed a shuttle to transport her bridal party from their hotel to the ceremony venue, followed by transportation for all guests to the reception hall after the nuptials. With over 100 guests attending, she opted for a full-size charter bus that could comfortably seat everyone. The rental rate for the 56-passenger bus was $950 for 8 hours of service, plus a 20% gratuity for the team. Additional fees included a $75 parking permit at the venue and $120 for the team’s hotel room, as the wedding spanned two days. In total, the charter bus cost $1,320 for the weekend wedding celebration.